Privacy Policy

Valuation Tribunal Privacy Policy

 

  1. In this Privacy Policy reference to the “Tribunal”, “we” and “our” mean the Valuation Tribunal. References to “you” and “your” mean the person whose personal information we collect and use.
  2. This Privacy Policy applies between you and the Valuation Tribunal.
  3. Reference to website means www.valuationtribunal.ie.
  4. Reference to “data” means all personal information that you submit to the Tribunal.
  5. Personal information is any information that we could use to identify a person. It does not include personal information that is encoded, anonymized or publicly available.
  6. The Tribunal may change this Policy from time to time, so you should check the website occasionally to ensure that you aware of any changes. By lodging an appeal, you are consenting to this Privacy Policy.
  7. Any questions you have regarding this Privacy Policy should be sent to the Registrar of the Tribunal or alternatively you can contact the Tribunal at any time during business hours Monday to Friday by telephone on 01 676130.
  8. The Tribunal is committed to protecting and respecting the privacy of parties who appeal to the Tribunal. To do that, we have set up procedures to ensure that your personal data is handled responsibly and in accordance with data protection legislation.
  9. This Policy explains why the Tribunal collects personal information, how we use it, the conditions under which we may disclose it to others and how your personal information is kept secure.
     

    Who we are

  10. The Tribunal is a statutory body established to hear appeals from the Commissioner of Valuation determining the rateable valuation of commercial and industrial properties. The Tribunal also hears appeals from decisions made by planning authorities determining the market value of vacant sites and appeals from decisions made by local authorities determining the value of derelict sites.
     

    How we collect information from you

  11. The Tribunal collects information when you submit a completed notice of appeal and written statements or reports about your property including details such as the rent or the terms of your tenancy or lease agreement in support of your appeal or in response to requests for additional information.
     

    The type of personal information we collect from you

  12. The personal information we collect includes your name, your contact details including your property address, post code, email address, agent’s name and address, rental information, the details of certain terms in your tenancy or lease agreement and any other personal information that you provide to use in support of your appeal. We only collect the minimum amount of personal information necessary to contact you and to process your appeal.
     

    How we use your information

  13. The Tribunal uses your personal information to
    • process your appeal and any other legitimate purpose connected to your appeal, and
    • carry out our statutory remit to hear and/or determine your appeal.

    We will only collect and use this data in accordance with this Privacy Policy. All personal data is stored securely in accordance with relevant principles of date protection law. Unless we are obliged or permitted by law to do so, and subject to any third-party disclosure specifically referred to in this Policy, your personal information will not be disclosed to any third parties.
     

    Who we share your personal information with

  14. In the course of dealing with your appeal the Tribunal will need to share your personal information with the occupier of the property to which the appeal relates (if that is not you) the rating authority in whose area that property is situated and the Commissioner of Valuation and any other party who appears to the Tribunal will be directly affected by the decision it makes on the appeal
     

    How long is our data retention period

  15. Your personal information will be kept by us for a period of three months after the determination of the Tribunal has been issued. Your personal information may be kept for a longer period if the Tribunal’s decision is appealed to the High Court or if the Tribunal’s decision is challenged in legal proceedings.
     

    How you can access your personal information

  16. You have the right to request details of the personal information which we hold about you. We will furnish the relevant data to you within one month of your request.
     

    Right of Rectification or Erasure

  17. You are entitled to have your personal data corrected if we hold inaccurate data or deleted if we do not have legitimate reason for retaining it. Should you wish to apply to correct or delete data you can do so on request in writing to: The Registrar, Valuation Tribunal, Third Floor Holbrook House, Holles Street, Dublin 2 or by email: info@valuationtribunal.ie.Your personal data will be rectified or erased within one month provided there is reasonable evidence in support of the need for rectification or erasure.
     

    Right of Portability of Data

  18. You are entitled to obtain your data from us and have it transferred to another organisation. Should you wish to apply to have your data transferred to another organisation you can do so on request in writing to: The Registrar, Valuation Tribunal, Third Floor Holbrook House, Holles Street, Dublin 2 or by email: info@valuationtribunal.ie.When a valid request is received your personal data will be transferred to another organisation within one month.

May 2018